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One service, one page

One sheet for tonight so notes survive the shift.

A one-page sheet for a single service: time slots, covers, table vs party vs event, allergen and notes, deposit for private dining. Use it on Friday. If a note still dies between shifts, the diary is the problem, not the host.

  • Time, covers, table / party / event, guest, notes, deposit
  • Cover count and walk-ins vs booked
  • Print it for Friday. Saturday belongs in one diary

Get the host-stand service sheet

We email the link. The sheet is also on the next page — print it now.

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What the host stand actually needs

Time, covers, guest name, and the note that matters. Double bookings, missed notes, and unclear cover counts are the diary chaos. A restaurant booking diary is that view live — this sheet is the paper version for one service.

Parties are not a sticky note

A 10-cover party is not a table. A 30-cover event is not a party. Private dining and party bookings belong in the same diary with a capacity and a deposit status.

How System Hub Booking runs Saturday

Tables, parties, and events, notes that survive the shift change. Works in the browser. 14-day trial, no card, then £10/week incl VAT per location via Stripe. Keep your EPOS if it works.

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What does the host need on one sheet for this service?

Covers by time, the notes that change the table, holds, and who is due in the next hour. Not the week. A host stand sheet is one service. If it includes tomorrow’s private dining, the 19:00 rush is harder to read.

Print it or keep it on the stand tablet. A sheet in the office is the same failure as the diary in the office. Update a hold when a table is released. A printed sheet that cannot change is why the second booking happens.

Special requests: cake, step-free access, a named allergy. The allergy still has to reach the kitchen. The sheet is the reminder, not the allergen matrix. Natasha’s Law and PPDS rules are about packaged food labels, not this sheet — do not treat a host note as the legal label.

  • Time, covers, table, note, status (held, seated, released).
  • One service. Archive yesterday. Do not scroll a month.
  • The kitchen still needs the allergy in their own check, not only on the stand.

FSA: food allergy and intolerance.

What belongs on tonight's host sheet?

The sheet is one service. If it still shows yesterday’s 21:30 and today’s 12:00, the host will seat the wrong note. Archive yesterday. Holds that are not released block a table that could have been sold; write the time you released a no-show so the walk-in at 19:45 has a reason.

A printed sheet that cannot be changed is why the second booking happens — the phone sold the table after the sheet was printed. Keep it on the stand tablet, or reprint when a hold changes. Allergies on the sheet still have to be said to the kitchen. The sheet is a reminder. It is not the label, and it is not the allergen matrix.

PPDS rules are about food you pack before the guest orders it. Do not treat a host note as that label. The statute is the Food Information (Amendment) (England) Regulations 2019.

Cake, high chair, step-free access: one line each, on the booking the sheet is reading. A sticky on the till is not on the sheet. Counts: covers by time slot, so 18:00 is not mixed with 20:30. If the private room is on the same sheet, mark it as the room, not as “table 30”, or the restaurant will seat a walk-in in a closed function.

Walk-ins are written on the sheet at the moment they are seated, with the time and the covers, not remembered at the end of service. A table marked “hold for a regular” with no time becomes a table nobody will release. Put a clock time on the hold. If the regular has not arrived by then, the table is free and the sheet says so.

Host sheet fields for tonight: covers, time, table, and the note
Tonight's sheet. Yesterday's 21:30 does not stay on it.
FAQ

Questions about this sheet

What is on the host-stand service sheet?
One A4 for a single service: time, covers, whether it is a table, party, or event, guest name, allergen and notes, deposit, and status. A cover-count line and walk-ins vs booked sit at the bottom.
Do I have to replace ResDiary or OpenTable?
No. Keep them if they work. This sheet is for host stands still running Friday from a paper diary, WhatsApp, and a spreadsheet. System Hub Booking is tables, parties, and events in one diary — not yield management.
How much is System Hub Booking?
14-day trial, no card. Then £10/week per location incl VAT via Stripe. Cancel anytime.